Productivity is something many business owners and their employees strive for. Most would be out of work if they weren't productive. Two of the most common productivity tools are email and the calendar. The only problem is email is usually separate from the calendar app and it can be a pain to switch between the two. If you are a Google Apps user, there is an app that brings the two together to help make you more productive.
You may be familiar with the app Boomerang which allows you to schedule emails to be sent later. Well, the developers of Boomerang also offer Boomerang Calendar for Google Calendar. This app brings three great productivity enhancing features.
One-click scheduling of meetings Gmail users know that when you are reading an email and need to look up a date, you can't easily do so directly from your email. Boomerang Calendar adds an option to 'suggest meeting times' directly in the email draft window. Pressing suggest meeting times will bring up a pop-up window of Google Calendar with lets you select different potential meeting times.
You can then generate a template in the email which will contain the suggested times. This is a lot easier than switching back and forth between tabs and sending more than one email to figure out a time and date.
Smart email scanning Another cool feature of this app is that it scans your emails for dates and will give you the option to create meetings or events directly from your email. Alternatively, clicking on the time will open your calendar in a pop-up window to the date and time to show you if you have any conflicting appointments. You can also suggest alternative times if there is a schedule conflict.
Better group planning Collaboration and teamwork are crucial these days, but it can be a chore to get employees from different departments together at the same time. This app allows you to create a group event right from Gmail with the press of a button. Pressing the Plan Group Event button will open a pop-up where you can invite team members, name the event and propose dates and times.
When you send the email, recipients will be able to sign up for the time they like, allowing you to keep track of it. This helps the group pick a time that works, and reduces the number of emails that go back and forth, which means you can spend more time on managing your business.
Boomerang Calendar is currently only available for Gmail users, and is in Open Beta testing, meaning it's free. There is no word on when, or if, this will be released for Outlook users, however the chances are high that there will be an app coming soon. If you would like to install this app, check out the website here. And if you would like to learn how our tech products and services can help you be more productive at work, please contact us today.